Group Worksheets in Excel – Time Saving Excel Tip

This blog post looks at grouping the sheets of a workbook, and a couple of reasons why you would want to do that. This awesome little technique can save tons of time and seriously improve your productivity.

Why would you want to group worksheets?

By grouping worksheets you can make the same change to multiple worksheets at the same time. This can be a formatting change, a structural change such as inserting a row, or even a formula. Continue reading

4 Amazing Tips for the CONCATENATE Function

The most commonly used text function of Excel is CONCATENATE. This brilliant function join text together into one cell. This is typically a combination of written text, and text that is contained with cells on the spreadsheet.

The example below is a typical example of CONCATENATE. In this example, it is being used to join the first name and last name and insert a space in between. The formula below is written in cell C2.

=CONCATENATE(A2,” “,B2)
Using the CONCATENATE function in Excel

This blog post uncovers 4 amazing tips to take your CONCATENATE functions to the next level. Continue reading

The WEEKDAY Function in Excel – Two Examples

Excel has many wonderful date and time functions. These functions are some of the most popular in Excel.

One that drifts under the radar a little is the WEEKDAY function. This function will return a number that identifies the day of the week of a date.

This can be very useful. This blog post will look at two examples of what the WEEKDAY function can do for you. Continue reading

Excel Formula for Elapsed Time in Days, Hours and Minutes

Having to calculate date and time difference in Excel is a common task. Unfortunately, depending on your requirements it is also not always a simple one.

Take this example where column A contains a start date and time, and column B an end date and time. We wish to calculate the elapsed time in days, hours and minutes e.g. 11 days 4 hours 9 minutes.

Difference between two date and times

There are multiple ways of calculating date and time difference in Excel. In this scenario we will need to get a little clever.

As you may well know, date and time values are stored as numbers in Excel. For example, the 05/01/2017 10:10 is stored as 42740.42.

Therefore, if I write the formula as =B2-A2, then the result is returned as 2.993056.

To return a result that makes sense to us, we will tackle the date and time parts of the cell separately. Continue reading

Count How Many Times a Specific Character Appears – Excel Formula

In this blog post we will uncover an Excel formula to count how many times a specific character appears in a cell.

The formula used in this tutorial will work for any text character, and can also be used to count the occurrences of specific words in a cell.

In this example, we used the formula to count the occurrences of the asterisk in the cells of column A.
Count occurrences of a specific character
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Create an Interactive Checklist in Excel

In this blog post we look at creating an interactive checklist in Excel. The checklist will automatically mark the items in a list when they are checked.

To do this we will first need to insert checkboxes onto the spreadsheet, we then need to be able to highlight an item when it is completed.

In this tutorial I am using the idea of a Christmas shopping list of names (shown below). Your checklist could however be for any list of tasks, inventory or products.
Interactive checklist in Excel Continue reading

Use Own Icon for Macro Button on Ribbon

In this blog post we look at how you can use your own icon or image for the button of your macro on the Ribbon. This could be an image that you have created, or one that you downloaded from a website.

By using our own icons we can create customised workbooks and not be constrained by the standard Microsoft icon set provided.

In this example I have a macro that exports all the worksheets of a workbook to PDF, and I want to assign it to the icon shown below. This icon was downloaded from flaticon.com, a fantastic resource for icons that you can use for your macros.
Custom icon for macro button Continue reading

Conditional Formatting with Mail Merge Fields in Word

You may be familiar with Conditional Formatting in Excel. Well, Conditional Formatting can also be applied to fields in Word.

Now, Word does not have a Conditional Formatting button like in Excel, but you can write an IF function in the field and format the true and false responses. This will create the perfect Conditional Formatting behaviour.

In this example, Mail Merge is being used to inform members of how many points they have earned this week. If the number of points is greater than 20, I want the number formatted in red, and if not formatted in black.

The name of the Mail Merge field we need to edit is number. Continue reading

Excel Formula to Extract Postcode from an Address

I was asked recently in class how to extract a postcode from an address in the UK. The person asking needed a formula because the spreadsheet updates often and they wanted an automated solution.

The problem with extracting UK postcodes is that they are highly irregular. They will be at the end of the full address and can come in a different number of characters e.g. E1 6AX, RM3 8HN and LE41 8JX.

They are not as structured as a US zip code may be and harder to extract. Because of this the formula is intense, but I am going to break it down and explain it in detail.

Extract postcode from UK address with Excel formula

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4 Secret PowerPoint Tricks to Make you a Pro

This blog post uncovers 4 Secret PowerPoint Tricks that will help you to deliver effortless and high quality presentations. These 4 tricks are some of my personal favourites (PowerPoint has many useful tools).

These 4 tricks are easy to use, but will make Massive differences to the way you develop and deliver PowerPoint presentations.

Continue reading