Word > Word 2007 Intermediate > Working with Tables

Insert a Table

Tables are extremely useful and are used for many purposes within Microsoft Word. Reasons to use a table include:

  • To organise text and pictures: Tables are often the prefered method of organising text an other objects on a page. Other ways include using tab stops or columns but neither are as simple or well structured.
  • Creating forms: Table are used to effectively store data and are brilliant for creating a nice form layout.
  • Sharing information: Tables structure the content on a page in a way that makes it easy to transfer to other applications. Transferring Word data in a table to Excel is a simple case of copy and paste.
  • Creating publications: Tables work well for creating publications such as newsletters, brochures and leaflets.

Insert a Table

There are two main ways of inserting a table into a Word document.

Use the Table Grid

  1. Click on the Insert tab on the Ribbon
  2. Click the Table button in the Tables group
  3. Inserting a table in Word 2007

  4. Hover the mouse over the grid that appears to specify how many columns and rows you want the table to have. As you do so a preview of the table appears on the document
  5. Click the mouse when the required number of columns and rows have been specified

Use the Table Dialogue Box

  1. Click on the Insert tab on the Ribbon
  2. Click the Table button in the Tables group
  3. Click on Insert Table from the menu
  4. Insert a Table using the dialogue box

  5. Enter the number of columns and rows you want to use
  6. Click Ok
  7. Table inserted into a Word document

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