Word > Word 2007 Intermediate > Productivity Tools

Use Quick Parts to Store Frequently Used Content

Save time on typing frequently used text such as your address and mission statement, or inserting pictures such as a companies logo by storing them as a Quick Part. Quick Parts make re-using frequently used content quick and easy.

Quick Parts are actually a gallery of a larger Word feature known as Building Blocks. Building Blocks can be used when working with tables, footers, cover pages etc, and will be covered in the appropriate tutorials.

Save Content as a Quick Part

  1. Select the content that you want to save as a Quick Part
  2. This can include text, pictures, tables, hyperlinks and more.

  3. Click on the Insert tab on the Ribbon
  4. Click on the Quick Parts button in the Text group
  5. Quick Parts menu on the Ribbon

  6. Click on Save Selection to Quick Part Gallery from the list
  7. Create a New Building Block in Word 2007

  8. The Create New Building Block dialogue box appears. Type a name for your new Quick Part in the Name: box
  9. The Category: box can be used to effectively organise your Quick Parts. Click on the drop list arrow and click Create New Category.... Enter a name for your category and click Ok
  10. Create a new category for saving Building Blocks

    A tip is to use a symbol as a prefix to your category name. This will ensure that it is the first category to appear when you want to inserrt your Quick Part

  11. Enter a Description: for your content
  12. The Save in: box allows to to choose between saving your Quick Part to the Building Blocks file making it available to use in any new or existing Word document, or saving it in the template so it is only available in documents created from this template
  13. Finished Create New Building Block dialogue box

  14. Click Ok

Insert a Quick Part

Once a Quick Part has been created, it is easy to use in future documents.

  1. Click the Insert tab on the Ribbon
  2. Click the Quick Parts button and then click on the preview of your Quick Part that appears in the list
  3. Inserting a Quick Part into your document


  1. Type the name you used for the Quick Part
  2. Press the F3 key on the keyboard

Remove a Quick Part from the Gallery

If a Quick Part is no longer needed it can be deleted.

  1. Click on the Insert tab on the Ribbon
  2. Click the Quick Parts button and then click on Building Blocks Organizer... from the list
  3. Delete a Quick Part from the Building Blocks Organizer

  4. The Building Blocks Organizer dialogue box appears and displays all the Building Blocks available
  5. Select the Quick Part you want to remove. You can click the column headings to sort the list making your Quick Part easier to find

  6. Click on Delete
  7. Click Yes when prompted whether you are sure you want to delete the Building Block
  8. Prompt to delete the selected Building Block

    Click on Close

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