Word > Word 2007 Intermediate > Page Formatting

Use Sections

Use Section Breaks to break your document up into sections. Different page formatting such as columns, margins and page orientation can then be applied to a specific section of the document, instead of the whole document.

Insert a Section Break

  1. Click the Page Layout tab on the Ribbon
  2. Click on the Breaks button in the Page Setup group
  3. Insert a section break

  4. Select the type of section break you want to use from the list
  5. Next Page: Inserts a section break and starts the next section on the next page

    Continuous: Inserts a section break and continues on the current page

    Even Page: Inserts a section break and starts the next section on the next even numbered page. If the section break falls on an even numbered page then Word leaves the next odd numbered page blank

    Odd Page: Inserts a section break and starts the next section on the next odd numbered page. If the section break falls on an odd numbered page then Word leaves the next even numbered page blank

Section breaks are hidden from view. To see the breaks switch the document to Drafts view or click the Show/Hide button on the Home tab.

Sections being used in a document for columns

The section of the document that you are in at any time can be seen on the Status Bar.If it is not shown, right click on the Status Bar and select Section from the menu to add it.

Section number on the Status Bar

Use Sections with Headers and Footers

Sections can be used to create different header and footers throughout a document. A different header or footer can be used in each section.

By using section breaks you can use a different header for each chapter of a manual or book, or start the page numbering from page 7.

After inserting a header or footer into a document they are automatically linked to the previous section so the same header or footer is shown throughout the whole document. The link needs to be removed to be able to use different headers and footers.

  1. Open the header or footer area that you want to change
  2. The section number is shown along the top of the header or footer along with a Same as previous message letting you know that the section is currently linked to the previous section

    Footer area showing section number and Same as previous message

  3. Click the Link to Previous button in the Navigation group of the Design tab under Header & Footer Tools on the Ribbon
  4. Link to Previous button on the Ribbon

  5. The Same as previous message disappears and the link is broken
  6. The header or footer content can now be changed. This change will affect all later sections of the document unless they have already been unlinked. Continue in the same manner to complete the document

Remove a Section Break

If a Section Break is no longer required it can be removed.

  1. Select the section break you want to remove
  2. Press the Delete key on the keyboard

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