Word > Word 2007 Foundation > Editing a Document

Find and Replace

The Find and Replace feature in Word 2007 allows you to find all occurrences of text in a document and replace it with something else.

Find Text in a Document

1. Click the Find button in the Editing group of the Home tab

Or

Or press Ctrl + F

2. The Find and Replace dialogue box appears



Type the text you want to find in the Find what: text box

3. Choose the action you want to perform on finding the text

Reading Highlight	Highlights each instance of the word in the document
Find in	Current Selection: Find the text in the currently selected text Main Document: Search for the text throughout the whole document
Find Next	Find each occurence of the text at a time

4. Click Close

Replace Text in a Document

Replace is a very powerful feature in Word that replaces each occurrence of text in a document. You can replace text that matches a particular format, and even replace hidden characters such as page breaks and tabs.

1. Click the Replace button in the Editing group of the Home tab

Or

Or press Ctrl + H

2. Enter the text you want to replace in the Find what: box
3. Enter the text you want to replace it with in the Replace with: box
4. Click the More>> button and select any necessary options to help when searching for the text



Search	Choose whether to search up, down or the entire document from the current location
Match case	Search only for text that matches the case used
Find whole words only	Will only find occurences where the text entered is the whole word e.g. if you searched for IT, it would exclude words such as commitment, sit and litter
Use wildcards	Enables the use of wildcard characters such as * and ?
Sounds like (English)	Looks for words that sound the same as the text entered but are spelt differently
Find all word forms (English)	Looks for all forms of the word
Match prefix	Searches for the text at the beginning of a word
Match suffix	Searches for the text at the end of a word
Ignore punctuation characters	Ignores punctuation in the text searched for
Ignore white-space characters	Ignores characters that add a white space such as a space
Format button	Specify the formatting of the text searched for such as bold and underlined
Special button	Include special characters such as paragraph marks in the Find what or Replace with text

5. Click the Find Next button. The first occurrence of the text is highlighted.
6. Click Replace to replace the current text, or Replace All to replace all occurrences of the text within the document
7. Word will return the number of replacements made in the document



8. Click Ok

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