Word > Word 2007 Advanced > Sharing and Reviewing Documents

Working with Comments

Comments are used to add suggestions and reminders to a document for yourself and others. You can think of comments as a virtual Post-It note. They are displayed in a document within balloons.

Add a Comment

  1. Click in the document or select the text where you want the comment to be inserted
  2. Click the Review tab on the Ribbon
  3. Click the New Comment button in the Comments group
  4. Enter the text in the comment
  5. New comment added to a document shown in a balloon

Delete a Comment

If a comment is no longer required it can be removed. To remove a comment you should delete it, not accept or reject the change like when using Track Changes.

  1. Select the comment you want to remove
  2. Click the Delete Comment button on the Review tab

Review Comments

It is easy to jump to each comment within a document to review them.

  1. Click the Review tab on the Ribbon
  2. Click the Next Comment or Previous Comment buttons

Display or Hide Comments

Comments can be hidden to prevent them from becoming a distraction whilst working on other aspects of a document.

  1. Click the Show Markup button in the Tracking group
  2. Select Comments from the list to hide or display them
  3. Show Markup clicked with comments hidden

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