Word > Word 2007 Advanced > Working with Large Documents

Insert a Cross Reference

Insert a cross reference to point the reader to another part of the document for more information on what they are reading. Cross references can point to headings, numbered items, captions and bookmarks and more.

Insert a Cross Reference

  1. Click in the document where you want to insert the cross reference
  2. Click the Insert tab on the Ribbon
  3. Click the Cross Reference button in the Links group
  4. Insert a cross reference to a heading

  5. Click the Reference type list arrow and select the type of reference you want to use
  6. Select the item you want to reference in the list that appears below
  7. Click Insert

If a document is changed and the item being referenced has moved, the cross reference needs to be updated to point to the correct part of the document.

To update a cross reference, right click on the reference and select Update Field or press F9

A good tip when using many fields in a document such as a table of contents, captions and cross references is to press the Ctrl + A shortcut followed by F9. These shortcuts together will select the whole document and then update any fields within it. Very useful for large documents.

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