Word > Word 2003 Intermediate > Productivity Tools

Use AutoCorrect

Use AutoCorrect to correct errors such as typos and spelling mistakes automatically. AutoCorrect can also be used to improve productivity when typing popular words or phrases.

AutoCorrect will also capitalise the first letter of days of the week, the first word at the start of a sentence and correct Caps Lock errors.

Words that you misspell regularly or want to improve your speed at typing can be added to the AutoCorrect dictionary to improve future productivity. Next time you need to enter that popular word or phrase, you only need to enter the first letter or two, and AutoCorrect will complete the rest.

Create a New AutoCorrect Entry

To speed up the time it takes to enter Computergaga - Online Microsoft Office Training into Word documents, we will create a new AutoCorrect entry for it. We would like Word 2003 to complete the phrase after we enter comp into a document.

  1. Click Tools > AutoCorrect Options
  2. AutoCorrect option in Word 2003

  3. The AutoCorrect dialogue box is displayed showing the current settings. Type comp into the Replace: box
  4. Type Computergaga - Online Microsoft Office Traininginto the With: box
  5. Click the Add button
  6. Add a new AutoCorrect entry

  7. Click the Ok button
  8. Click Ok again to return to the document

Correct AutoCorrect Errors

Sometimes the AutoCorrect feature may make an automatic correction that you did not want it to. For example, we may have actually wanted the word comp as opposed to Computergaga - Online Microsoft Office Training.

Whenever AutoCorrect makes a change it displays a smart tag that allows you to turn the automatic change of if required.

  1. Hover the mouse cursor over the AutoCorrect error
  2. A small blue rectangle appears underneath the start of the correction

    Blue rectangle under corrected text

  3. Point the mouse cursor over the rectangle until the smart tag icon appears and click on the arrow to the right of the smart tag
  4. Undo automatic corrections

  5. Click the Undo Automatic Corrections option to undo the AutoCorrect action
  6. Or

    Click the Stop Automatically Correcting option to remove the AutoCorrect entry

Delete an AutoCorrect Entry

If an AutoCorrect entry is no longer required, it can be deleted.

  1. Click Tools > AutoCorrect Options
  2. Scroll down the AutoCorrect list at the bottom of the dialogue box
  3. Delete an AutoCorrect entry

  4. Select the entry and press the Delete button
  5. Click Ok

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