Word > Word 2003 Intermediate > Letters and Mailings

Create Mail Merge Labels

Perform a mail merge to merge names and addresses from a list of recipients onto a sheet of labels.

Create Mail Merge Labels

  1. Click Tools > Letters and Mailings > Mail Merge Wizard
  2. Select Labels from step 1 of the wizard
  3. Start a mail merge

  4. Click the Next: Starting document link
  5. Select Change document layout from step 2 of the wizard
  6. Click the Label options link
  7. Select the label you want to use

  8. Select the make of label you are using from the Label products drop down list
  9. Select the type of label you are using from the Product number drop down list
  10. Click Ok
  11. Click the Next: Select recipients link
  12. Select the list of recipients you want to use for the mail merge from step 3 of the wizard. You can use an existing list such as an Excel spreadsheet, Access database or your contacts in Outlook, or create a new list to use now
  13. Select the data source to use for the mail merge labels

  14. Click the Next: Arrange your labels link
  15. Insert the required mail merge fields onto the first label using the options on step 4 of the wizard
  16. Insert merge fields onto labels

  17. Click the Update all labels link to copy the merge fields to all the other labels of the sheet
  18. Update all labels on the sheet with the mail merge fields

  19. Click the Next: Preview your labels link
  20. A preview of the mail merge labels is displayed. Correct any mistakes
  21. Click the Next: Complete the merge link
  22. Complete the mail merge

  23. In step 6 of the wizard either click Print to print the labels or click Edit individual labels to create a new document with the merged labels
  24. Merge to new document

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