Word > Word 2003 Intermediate > Letters and Mailings

Create a Mail Merge Email

The Mail Merge Wizard in Word 2003 can be used to create personalised emails that can then be sent to a group of recipients. A requirement is that the recipient's email address is stored in the recipient list.

Create a Mail Merge Email

  1. Click Tools > Letters and Mailings > Mail Merge Wizard
  2. Select Email messages from step 1 of the wizard
  3. Start email mail merge

  4. Click the Next: Starting document link
  5. Select the starting document using either the current document, an existing document or a template from step 2 of the wizard
  6. Select the starting document

  7. Click the Next: Select recipients link
  8. Select the list of recipients you want to use for the mail merge from step 3 of the wizard. You can use an existing list such as an Excel spreadsheet, Access database or your contacts in Outlook, or create a new list to use now
  9. Select the list of recipients

  10. Click the Next: Write your e-mail message link
  11. Write your email message if this has not already been done
  12. Insert the required mail merge fields into the email using the options on step 4 of the wizard
  13. Insert merge fields in the email

  14. Click the Next: Preview your e-mail message link
  15. A preview of the email is displayed. Correct any mistakes
  16. Click the Next: Complete the merge link
  17. Complete the mail merge

  18. In step 6 of the wizard click Electronic Mail
  19. Merge to email

  20. Ensure that the field containing the recipient email addresses is in the To field. Select the correct field if not
  21. Enter a subject for the email in the Subject line box
  22. Select the Mail format you want to use for the message
  23. Select whether you want to send the email to all records or a range of records from the Send records section of the dialogue box
  24. Click Ok
  25. The mail merge is completed and the email is sent to the recipients

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