The Drawing toolbar provides access to a number of useful shapes to insert into a Word document, which you can then add text to. These include arrows, lines, banners and flowchart shapes.
To show the Drawing toolbar, click View > Toolbars > Drawing
Draw an AutoShape
- Click the AutoShapes button on the Drawing toolbar
- Select the category of shape and then click the shape you want
- The mouse pointer turns into a crosshair. Position the crosshair on the page where you want to insert the autoshape
- Click and drag the mouse to draw the object releasing the mouse button when the shape is the desired size
Draw a Circle or Square
To draw circles and squares you need to use the Oval and Rectangle shapes.
- Click on either the Oval or Rectangle button on the Drawing toolbar
- The mouse pointer turns into a crosshair. Position the crosshair on the page where you want to insert the circle or square
- Click and drag the mouse to draw the shape holding down the Shift key to constrain the Oval to a circle or Rectangle to a square
- Release the mouse before the Shift key, when the shape is the desired size
Adjust a Shape
Many shapes have adjustment handles allowing the modification of aspects of the shape. The handles are yellow diamond shapes that appear when you select the shape.
- Select the shape you want to adjust
- Click and drag the adjustment handle to resize
Add Text to a Shape
Most shapes enable the addition of text.
- Right click on the shape you want to add text to
- Select Add Text from the shortcut menu
- Enter the text you want to use
Text can be formatted in the usual manner