Word > Word 2003 Foundation > Editing a Document

Spelling and Grammar Check

Microsoft Word 2003 makes it easy to check that your document is spelt correctly and uses good grammar. You can either correct the spelling as you type, or run the Spelling and Grammar check at any time while producing your document.

Running the Spelling and Grammar Check

The Spelling and Grammar check looks at all the text in the document and suggests corrections to misspelt words, and allows the adding of words to the dictionary.

  1. Click the Spelling and Grammar button on the Standard toolbar Spelling button
  2. Or

    Press F7

  3. If Word discovers an error, the Spelling and Grammar dialogue box appears. The error appears in the text box at the top with suggestions below it
  4. Checking a documents spelling and grammar

    Take the required action by using the buttons on the right of the dialogue box as explained in the table below.

    Ignore Once

    Accepts the spelling or grammar used and moves onto the next error

    Ignore All/Ignore Rule

    Accepts the spelling or grammar used and ignores all future occurences of it in the document

    Next Sentence

    Skips the grammar error and moves onto the next one

    Add to Dictionary

    Adds the word to the dictionary so that it is recognised in the future


    Changes the spelling of the word to the suggestion selected in the list

    Change All

    Changes all occurences of the misspelling to the suggestion selected in the list

  5. When the Spelling and Grammar check is complete, a dialogue box appears
  6. Spell check complete

  7. Click Ok

Check Spelling and Grammar as you Type

Word 2003 checks for spelling and grammar errors whilst you type. Spelling errors are underlined in red and grammar errors are underlined in green.

This feature makes it easy to recognise errors and correct them on the move.

  1. Right click on the error
  2. A shortcut menu appears offering suggestions to the error
  3. Checking spelling as you type

  4. Select the required change. Word corrects the text and removes the red or green underline

Turn On the Spelling and Grammar Checker

The Spelling and Grammar checker is turned on by default. There may be times when you will want to turn this feature on or off.

  1. Click Tools > Options
  2. Click the Spelling & Grammar tab
  3. Tick or untick the Check spelling as you type and Check grammar as you type boxes to turn the features on or off
  4. Spelling and grammar options

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