Microsoft tutorials
Word > Word 2003 Advanced > Using Styles in a Document

Create a Style

You can create your own styles to supplement the list provided with Word. There are four types of style ou can create. These are paragraph, character, list and table.

The most popular type of style is the paragraph. This style is used in most documents to format the headings and provide the document with structure.

Create a Paragraph Style

You can create a new style by selection or from scratch.

Create a New Style from Selection

  1. Select the paragraph that contains the formatting you want to use
  2. Click in the Style list box on the Formatting toolbar
  3. Type the name of the new style
  4. SCREENSHOT of typing a name over the style list box name

  5. Press Enter
  6. The new style is created

Create a New Style from Scratch

Creating a new style from scratch takes a little longer but opens up a greater choice of options.

  1. Click Format > Styles and Formatting
  2. Or

    Click the Styles and Formatting button on the toolbar ***SCREENSHOT of styles and formatting button****

  3. The Styles and Formatting Task Pane appears. Click the New Style button
  4. The New Style dialogue box appears. Enter a name for the style in the Name: box
  5. SCREENSHOT of new name dialogue box

  6. Ensure that Paragraph is selected in the Style type: box
  7. In the Style based on: box, select an existing style with the formatting you want to base your new style on
  8. Your style will assume the attributes of this style, and if the existing style is updated the changes are applied to the style you are creating

  9. Select a style for the paragraph that follows this style from the Style for following paragraph: box. This is commonly set to Normal
  10. Use the Formatting area of the dialogue box and the options from the Format button to apply the required formatting to the style
  11. Click Ok
  12. The created style will appear in both the Style list and the Styles and Formatting task pane.

    SCREENSHOT of style in both the list and task pane

Modify a Style

A style can be modified at any point. If the style has already been applied to paragraphs in the document, the paragraphs are updated to include the changes.

This is just one of the features that make styles an incredibly powerful tool in Word. They can save alot of time and effort and maintain consistency throughout a document.

When using heading styles in a document, it is recommended to modify the heading styles already provided with Microsoft Word to include the formatting you want rather than create new styles.

These heading styles are alot more reliable when used with other Word features such as Outline view and creating tables of content.

To modify a style:

  1. Point the mouse to the style you want to modify in the Styles and Formatting task pane
  2. Click on the arrow that appears to the right of the style and select Modify Style
  3. SCREENSHOT of clicking the arrow to the right of the style name in the task pane

  4. Make the required formatting changes in the Modify Style dialogue box
  5. SCREENSHOT of modify style dialogue box

  6. Click Ok

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