Word > Word 2003 Advanced > Working with Long Documents

Create a Table of Contents

When you create a table of contents in Word it looks for the heading styles used in the document. Heading styles are used for Word to correctly identify the document headings.

Ensure that the styles have been consistently applied for the tables of contents to work efficiently.

Whenever a new heading is added to a document, or content has been moved, the table of contents can be updated to find the styles again.

Create a Table of Contents

  1. Click in the document where you want the table of contents to appear
  2. Click Insert > Reference > Index and Tables
  3. Click the Table of Contents tab in the Index and Tables dialogue box
  4. Create a table of contents

  5. The Print Preview panel display a example of what the table of contents is looking for and how it will appear. By default it will search for heading styles 1, 2 and 3
  6. If have have used a different number of heading levels, click the Show levels list arrow and select the required number

  7. If you have created a new style which you want to use instead of the in-built heading styles, click the Options button
  8. Enter the appropriate outline number from 1-9 in the box next to the style(s) that you want to use and click Ok

    Select a TOC level for a style

  9. Click Ok

Update a Table of Contents

Whenever changes are made to a document, the tables of contents should be updated to include the latest updates.

The table of contents will pick up new headings, deleted headings and also content that has been moved in the document.

  1. Right mouse click on the table of contents and select Update Field
  2. Or

    Select the table of contents and press F9

  3. The Update Table of Contents dialogue box is displayed. Select the required option
  4. Update page numbers only: Updates the page numbers, but not the headings. Used when headings have been moved, but no headings added or removed

    Update entire table: Updates the page numbers and the headings. Used when new headings have been added or removed

    Update a table of contents

  5. Click Ok

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