PowerPoint > PowerPoint 2007 Foundation > Editing a Presentation

Find and Replace

You can find and replace every instance of a word or phrase in your presentation. For example, you can find every instance of the word "orange" and replace it with "apple". This is an extremely useful feature when editing existing presentations.

Find a word

  1. Click the Find button in the Editing group on the Home tab or press Ctrl + F
  2. The Find dialogue box appears

    Find a word

  3. Enter the word or phrase you want to find in the Find what: box
  4. Click the Find Next button
  5. The first instance of the word or phrase is selected.

  6. Optionally, click the Find Next button again to find the next instance and so on until the end of the presentation

Replace a word

  1. Click the Replace button in the Editing group of the Home tab, or press Ctrl + H, or click the Replace button in the Find dialogue box
  2. The Replace dialogue box appears

    Replace a word

  3. Enter the word or phrase you want to find in the Find what: box
  4. Enter the word or phrase you want to replace it with in the Replace with: box
  5. Click Match case if you want to find only those words that match the capitalisation of the word or words you are looking for. For example, you may want to replace the acronym "IT" not the word "it".
  6. Click Find whole words only if you want to replace only whole words. For example, you may want to replace the acronym "IT" but not when the letters appear in "commitment".
  7. Click the Find Next button to find the first instance of the word or phrase. Finding the word first is useful to be sure that your search works correctly before you replace every instance throughout the presentation
  8. Click the Replace button to change the selected text and move to the next instance, or click the Replace All button to change every instance
  9. Click the Close button when all necessary replacements have been made

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