Save Time by Using Project Templates in MS Project

If you find yourself creating projects on a regular basis, you should consider creating your own project template, or customising the default MS Project template. It is easy to do and will save you loads of time in the long run.

This tutorial will begin by showing you what a template consists of, and how to save one. This approach is best if you require multiple templates. For example, specific templates for specific clients or specific templates for specific types of job.

This tutorial will then show you how you can customise the default MS Project template. This will be the best option if you just need one template for all your projects.
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MS Project: Display Multiple Fields Next to Task Bars in Gantt Chart

In Microsoft Project you can display different project information next to the task bars in a Gantt Chart. This ensures that you can see the information you need to see about a task without having to keep looking over to the table.

You can display the information in different positions in relation to the bars such as to the left, right, above, below or in the middle. However, Project only allows one piece of information per position.

Gantt Chart showing resource names by task bars

This can limit the feature somewhat so we will look at how to add multiple fields next to the task bars in a Gantt Chart.

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Sum the Total Duration for Tasks in MS Project

Microsoft Project uses the duration field to calculate the difference between the start and finish dates of a task. But what if you want to view the sum of all durations for a set of tasks?

Microsoft Project does not have a field to calculate the total durations for a set of tasks. However this can be easily accomplished by creating a custom field.

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MS Project: View Resource Workload using the Team Planner

The team planner view was introduced in MS Project 2010. The view makes it easier to see your resources workload over time and to make changes.

Resources are shown in rows across a timescale just like in the Gantt Chart. You can see which team member does what and when at a quick glance. The task names are displayed inside the task bars.

Problems such as overallocations can be quickly identified. These problems can then be rectified usually by just clicking and dragging the task to a different resource, or to a different start date.

The fact that the team planner looks like a Gantt Chart for resources, and it allows you to make changes in the same way that you may already do so in MS Outlook, helps make this view easy to relate to.

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