Compare Two Lists in Excel to Highlight Matched Items

In this post we will look at how you can compare two lists in Excel to highlight matched or unmatched items. We will first identify the items that appear in both lists, and then look at how to highlight the items that appear in the first list but are missing from the second list.

The Match function will be used to compare both lists and will return if a record is found or is missing. The Match function returns the relative position of an item in a list. If it cannot find the item it will return the #N/A error message (learn more about the Match function).

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Learn How to Use Excel – 3 Special Excel Functions that will Amaze You

 

Excel contains 400+ functions and this list is constantly growing. There are functions to perform almost any task from financial, date and time, statistical etc.

This learn how to use Excel post looks at 3 little known special Excel functions that will take your skills to another level and make you the envy of your work colleagues.

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Excel Gantt Chart Template for Tracking Project Tasks

A Gantt chart is used to plan and track the progress of a project. Although Excel does not contain a Gantt chart feature (maybe one day), its tabular structure and wealth of tools provide us with the means of creating one.

A Gantt chart can be created in many ways to match your requirements.

Using the Excel Gantt Chart Template

This Excel Gantt chart template uses fixed scheduling on its tasks and provides a timescale of 1 full year from the project start date. To use the template;

  1. Enter the project start date in cell E1.
  2. Enter the ID and name for the tasks of your project.
  3. Enter the task’s estimate start dates and durations.
  4. Enter the % completion to update the chart with the progress of the project.

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Essential Conditional Formatting Tricks

Conditional Formatting is an amazing feature of Excel. It is sure to create a spark of interest and questions during training. People see the potential in their spreadsheets and how easy their team could visualise their data and create engaging reports.

This tutorial looks at the two most requested Conditional Formatting tricks asked by Excel users.

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Create a Fire Evacuation Plan in Visio

It is essential to have a fire evacuation plan. As a trainer I am regularly visiting different offices and other locations. On arrival I need to make myself aware of the emergency evacuation procedures and pass this information onto my delegates.

These diagrams should be kept simple so that it provides clarity at a time when people are not thinking clearly. Too many that I see provide cute but unnecessary detail.

You can create a fire evacuation plan in Visio. Visio provides emergency response shapes that can be added to a floor plan. This diagram can then be printed and displayed in the required areas of a building.

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Excel Training – Lookup your Data with the DGET Function

A key skill in Excel training is to be able to lookup and retrieve data from a range of records. The most popular way of achieving this is to use the Vlookup function. The Vlookup function on Excel is awesome and easy to use, but it has its drawbacks.

Cue the DGET function. A very powerful Excel function that will retrieve data from a record without the limitations of Vlookup. Advantages of using the DGET function include:

  • It can retrieve data from a column to the left of the column you searched within.
  • It can lookup data based on multiple conditions.
  • It can handle both AND and OR logic.

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Format Footnotes in a Word Document

Footnotes are text displayed at the bottom of a page used mainly for references or comments. When footnotes are added to a document in Word they appear in the default font and size. For Word 2010 this is the Times New Roman font and size 10.

The footnote text and reference can be formatted to be consistent with the documents body text or to improve clarity. The footnote separator can also be changed or removed if no longer desired.

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Working with Constraints and Deadlines

A constraint is a restriction on the start or finish date of a task in the project. Setting constraints is useful when external factors affect the start or finish date of a project. For example, vital supplies are not available to begin work on a task until the 10th September.

Every task in a project has a constraint applied to it already – the default As Soon As Possible constraint is applied when scheduling from the project start date, and the As Late As Possible constraint is used when scheduling from the project finish date.

These constraints are often not considered true constraints. They indicate that the task follows the working calendar, duration and task dependencies.

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Spell Check a Protected Excel Worksheet

Worksheet protection is used in Excel to protect cells containing formulas, hide sensitive data and much more.

Unfortunately one of the problems that arises from protecting a worksheet is the inability to spell check a worksheet.

To be able to spell check a protected worksheet you need a macro to unprotect the sheet, perform the spell check, and then protect the sheet again. Continue reading